Terms and Conditions of Avanti Ventures travel Ltd
We are Avanti Ventures Travel Ltd, a company registered in England, company number 13493382.
Our registered office address is 167-169 Great Portland Street, 5th Floor, London W1W 5PF, UK.
These terms and conditions are your contract with us for provision of any Tour Services you book with us.
In this document, “you” and “your” include the lead-named person on the confirmation invoice (who must be at least 18 years old at the time of booking) and all persons on whose behalf you make a booking.
These are the agreed terms
|“Tour”||means any tour/holiday/language course/event/activity constituted in the services we offer.|
|“Tour Services”||means our service in providing a Tour.|
|“Regulations”||means The Package Travel and Linked Travel Arrangement Regulations 2018.|
|“Company”||means Avanti Ventures Travel Ltd|
|Avanti Ventures||means the trading name of the company|
2. The contract between us
2.1. Avanti Ventures Tour Services vary. Whatever service you choose, the terms of this contract will apply unless we indicate otherwise.
2.2. The contract between us comes into existence when we send our confirmation invoice to you. You will have undertaken to pay for your booking, and we will have undertaken to provide you with the Tour Services we have agreed with you in your tour itinerary.
2.3. If we are unable to accept your booking, we will of course return your payment to you immediately.
2.4. When you make a booking with us, whether or not through our website, you have the benefit of our full compliance with the Regulations. Parliament has made provision for these regulations to continue in force notwithstanding our departure from the European Union.
2.5. For you to make a booking, we require your deposit and a completed booking form, as provided by us. Our confirmation invoice will be sent to you by post or email. We may decline your booking for any reason and we do not have to give you the reason. If that happens we will return your money to you immediately and in any event within 14 days.
3. Your authority to book for others
3.1. If you make a booking on behalf of others as well as yourself, you guarantee that you have the authority of each of those other people to enter into the contract and that you and they have agreed to be jointly and severally liable to us. You now accept personal liability for the acceptance and compliance of each of those people, with these contract terms.
3.2. It is your responsibility to ensure that all of the details on your travel documents are correct and notify us of any discrepancy or misunderstanding immediately. We shall also look only to you for making payments as they become due, ensuring the accuracy of the personal details and other information supplied by other members of your party and for whatever liaison communication is necessary between you and each other party to keep them fully informed.
3.3. As lead member of your party, we will deal only with you in our correspondence.
4. What is included in the price of an Avanti ventures holiday?
This varies as to which tour is chosen, and is clearly stated on the website and agreed upon in your final tour itinerary.
4.1. travel from the meeting point to your return to the departure point (which is likely to be the same place);
4.2. services of a Blue Badge Guide for all tours of historical sites and driver ( when necessary)
4.3. services of a company representative when required.
4.4. All activities stated in the tour itinerary.
5. What is NOT included?
5.1. return flights to the holiday destination;
5.2. all other costs incurred before you board transport at the meeting point and after you return to the departure point;
5.3. travel insurance or any other insurance personal to you;
5.4. passport and visa costs;
5.5. vaccinations and medication, before, during and after the Holiday;
5.6. food and drink over and above what we include in the Holiday;
5.8. gratuities you choose to give, in addition to any we give on your behalf where we consider appropriate.
6. Holiday prices
6.1 An initial non-refundable administration fee of £50 is due on reservation of a fixed price English Culture and Language Tour. An initial non-refundable administration fee of £50 per tour day is due on retainment of our services to design an itinerary for all our tailor-made tours.
6.2. When you have agreed your tour itinerary and make your booking, we shall ask you for a deposit of 50% of the total cost, Once the deposit is received, we will email you a receipt which will give you details of when to pay the balance. Deposits are non-refundable, except as mentioned below, but in some cases may be transferable to another Avanti Ventures tour. The balance of the price must be paid four weeks before your departure date. When this is received , we will email you a final receipt. If the balance is not paid on time, we shall cancel your travel arrangements and retain your deposit.
6.3. Any booking made less than four weeks prior to the departure date must be accompanied by full payment at the time of making the booking.
6.4. We shall not change the price of your booking once we have accepted your booking.
7. Special requests
Any special requests relating to your travel arrangements must be sent to us at the time of booking in writing. While we try to meet your reasonable requests, we do not guarantee that they will be fulfilled. If we are able to confirm a special request, we will do so by confirmation in writing to you at least 4 weeks before your departure date.
8. Minimum participants required for certain group tours
8.1. As stated on our website, a minimum number of participants are required in order for certain Tours to go ahead. Therefore, we have a right to cancel any Tour for which there are insufficient reservations.
8.2. In the event of any such cancellation, all deposits or other payments made specifically to Avanti Ventures will be refunded in full.
8.3. We reserve the right to cancel any Tour, for which there are not enough bookings, not less than four weeks prior to the departure date. In the event of our cancellation, your deposit (and any other payment you may have made to us) will be refunded in full, or, if you prefer, transferred to an alternative englishhomesandgardens.com Holiday.
8.4. You agree that all these provisions are reasonable.
9. Changing your booking
We will always do our best to help you with any change to your booking. However, we give no guarantee that we shall succeed. If you require any change, you must tell us by email or in writing. A change will be subject to an administration charge of £ 70 plus any costs we incur in making the change for you. Please note that costs are likely to be higher, the closer you are to the departure date. Most travel arrangements cannot be changed once a reservation has been made.
10. Transferring your booking
If you would like to transfer your booking from one person to another, the following terms apply:
10.1. The transferee must satisfy any special conditions or qualifications applicable to the Tour.
10.2. You must inform us about your intention to transfer your booking to the transferee at least ten days before the departure date in writing or through email.
10.3. You and the transferee will accept that you and he/she will be jointly and severally liable for full payment of any outstanding sums due in respect of the booking as well as fees, charges or other costs arising from the transfer.
10.4. Our administration charge for a transfer made more than 10 days before departure is £100. For transfer made within 10 days before departure the administration charge is £200.
10.5. We will not refund or compensate you if changes made to your booking, or re-booking, leave you paying for parts of the Holiday Service which you do not use.
11. Cancellation by you
11.1. We strongly recommend that you take out a cancellation insurance policy- just in case. This low- cost insurance will cover your booking costs and has lots of benefits too in case you need to cancel your Holiday or course.
11.2. If you or a member of your party needs to cancel your booking, you must tell us by email or in writing. We will not accept a cancellation by telephone alone. Cancellation incurs costs for us. Costs vary considerably and are not always precisely identifiable. We therefore charge a rounded cancellation fee as follows:
|20 days before departure:||50% of booking cost|
|10 days or less before departure:||No refund|
11.3. If you or a member of your party cancels your booking due to an uncontrollable event affecting the Tour then we shall not charge any cancellation fee as set out in last previous paragraph. Other terms set out in this paragraph shall apply as is.
11.4. In any circumstances giving rise to cancellation, we will consider allowing you to transfer the money you have paid, to some other Avanti Ventures Tour you choose. But whether we do so is in our discretion, for which we do not have to give a reason.
11.5. In any of the above circumstances, we will return any money due to you within 14 days.
Note: we strongly recommend that you take out holiday insurance which covers the cost of cancellation and, if you are coming from outside the UK, medical costs.
12. If we cancel your Tour Service or make changes
Because we make travel arrangements far in advance, we sometimes have to change an arrangement and occasionally even cancel a Tour. If that happens the following terms apply:
12.1. We will always inform you as soon as possible about any change. If that happens you may:
12.1.1 accept the change; or
12.1.2 accept our offer of alternative travel arrangements of a comparable standard; or
12.1.3 cancel your booking, whereupon we will give you a full refund of all money paid.
12.2. We will not compensate you for minor changes outside our control.
12.3. Provided your final payment has been made we will cancel your travel arrangement only in circumstances where we have no choice but to do so.
13. If you have a complaint
Your point of contact during the Tour will be:
Mary Lou Clarke, email: email@example.com
If you have a problem during your Tour it is most important that you immediately inform the relevant provider as well as our representative. If you complain only after you have returned home, we shall not be able to investigate the problem – for your benefit and ours. If that happens, you may lose your right to compensation.
If you feel our representative has not resolved to your problem please write to us within 14 days of your return giving us full details of your Tour and concise details of the complaint and any subsequent history.
14. Booking without flights
14.1. The Tour Service you book with us does not include a flight or accommodation but your tour arrangements with us are fully protected by our insurers.
15. Limitations on our liability
15.1. We want you to enjoy a perfect tour with Avanti Ventures. We shall do our best to make this experience special for you. Nonetheless, we must make clear the limitations in law.
15.2. If we fail to provide the Tour set out in your itinerary and to which these terms apply, we will pay you appropriate compensation. We are not liable if any failure is due to:
15.2.1 your own carelessness or negligence in any aspect of your behaviour whilst on a Tour;
15.2.2 medical emergencies;
15.2.3 laws, culture and standards of service and behaviour in any country we may visit;
15.2.4 changes we reasonably make to an itinerary or to any other aspect of the management of your booking;
15.2.5 some third party unconnected with the provision of travel arrangements where we could not reasonably have foreseen or avoided those circumstances;
15.2.6 any other unusual and unforeseeable circumstances beyond our control;
15.2.7 a specific event or series of events which we or our contractors or providers could not reasonably have foreseen or prevented;
15.3. We and you are subject to international conventions, when they apply. This may limit the amount of a claim you may make, against us or anyone else.
15.4. The services and features included in your booking are those specified in our website or in your final agreed tour itinerary. If you choose to buy other goods or services during your Tour, those are not part of our service, even if our representative helps you to buy or arrange them. Accordingly we are not liable to you for any happening in connection with that service or goods.
16. Passport, visa and immigration requirements
It is extremely important that you obtain and carefully check travel and immigration documents required for The United Kingdom. You alone are responsible for obtaining required travel documents for your party. We do not accept responsibility for any delay or problem which may occur in this connection. If we have local representation at the time of any such problem, we will assist you as far as reasonably possible to resolve it. However, for the benefit of other people on that tour, it will not be possible to delay or change travel arrangements or events which will affect others in the tour group.
17. Help we need from you
Your tour itinerary will provide details about your chosen Tour/s, but the following are contractual matters:
17.1. Most Avanti Ventures Tours require reasonable physical fitness and appropriate footwear. You should be prepared to walk up to twenty minutes at a time, sometimes on uneven or slippery surfaces. Therefore our tours are not suitable for persons with reduced mobility.
17.2. To satisfy the majority of our clients, we apply “no smoking” rules in the same way that they are applied by law in the UK.
17.3. If we provide medical help to you, whether or not you specifically ask for it, we will provide receipts for all costs (for your insurer) and you now agree to repay us that cost on your return from the Tour.
17.4. If at any time, it is our opinion (given by any of our guides or representative) that you are acting in a way which may cause accident, injury, discomfort or extreme displeasure to any other member, we may exclude you from the programme for the remainder of the Tour. You will understand that this extreme action will not be taken lightly but may be necessary to protect the health, safety or enjoyment of other travellers.
17.5. Our tours take place rain or shine. The weather may sometimes dictate a change in the itinerary.
18. Terms and conditions of third party providers
Many of the services we provide, including options which may occur from time to time during your Tour, are provided by third parties and not directly by us. Each has their own terms and conditions. We are not responsible for third party suppliers such as specialised tour operators or attractions unscheduled closing or other events beyond our control. Whilst the law provides that we are liable to you in the round, for any failure connected with such a provider, our obligations do not cover every contractual term.
Accordingly, instances may arise where you have no redress, for example, in the purchase of locally produced goods. If our representative warns you of a possible problem, for example related to food, and you choose not to take that advice, then we are not liable for any problem which may arise.
19. Miscellaneous matters
19.1. Avanti Ventures takes your privacy seriously and will only use your personal data in accordance with the Data Protection Act 2018 as fully described in Schedule 1 to this agreement.
19.2. If any term or provision of this agreement is at any time held by any jurisdiction to be void, invalid or unenforceable, then it shall be treated as changed or reduced, only to the extent minimally necessary to bring it within the laws of that jurisdiction and to prevent it from being void and it shall be binding in that changed or reduced form. Subject to that, each provision shall be interpreted as severable and shall not in any way affect any other of these terms.
19.3. Any obligation in this agreement intended to continue to have effect after termination or completion shall so continue.
19.4. No failure or delay by any party to exercise any right, power or remedy will operate as a waiver nor indicate any intention to reduce that or any other right in the future.
19.5. The parties agree that electronic communications satisfy any legal requirement that such communications be in writing.
19.6. In the event of a dispute between the parties to this agreement, then they undertake to attempt to settle the dispute by engaging in good faith with the other in a process of mediation before commencing arbitration or litigation.
19.7. This agreement does not give any right to any third party under the Contracts (Rights of Third Parties) Act 1999 or otherwise, except that any provision in this agreement which excludes or restricts the liability of the directors, officers, employees, subcontractors, agents and affiliated companies of a party, may be enforced under that Act.
19.8. Any communication to be served on either of the parties by the other shall be delivered by hand or sent by first class post or recorded delivery or by e-mail.
It shall be deemed to have been delivered:
|if delivered by hand: on the day of delivery;|
|if sent by post to the correct address: within 72 hours of posting;|
19.9. The validity, construction and performance of this agreement shall be governed by the laws of England and Wales and the parties agree that any dispute arising from it shall be litigated only in that country.